Notary Public

 

Notary servicesThe Plainfield Public Library offers notary services for the benefit of all patrons, in accordance with Illinois law.  This free service is provided for most documents, with some exceptions listed below: 

  • Government I-9 forms/Employment Eligibility Verifications.
  • Refinancing or other types of real estate loans, purchases, sales, beneficial interests in land trusts and deeds.
  • Apostilles (a form that certifies that a document that is issued in one country to be used and considered valid in another country).  These can be obtained through the Secretary of State’s office.
  • Certify copies of documents or signatures. All documents must be original.  Notaries also cannot attest to true/certified copies of military documents.

While in general Library Notaries are available during regular business hours, we strongly recommend calling before coming in to make sure a Notary is available.

The Notary at their discretion will not provide service if the document or circumstances of the request raise any issues of authenticity, ambiguity, doubt, or uncertainty.  Please note that:

  • Notaries will not prepare legal documents, nor can they give legal advice.
  • Documents must be in a language that both the patron and notary understands; a translator may not be used in accordance with state law.
  • Notary services are not guaranteed.
  • Notary Services are provided on a first-come, first-serve basis and are a courtesy provided by the Library. The notary may ask the person(s) to wait while the Notary tends to other library matters.

For more information, please check out our FAQs below or contact the Reference desk or the Check Out desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

General Notary Guidelines

Documents must be complete (no blank spaces) and must be signed and dated in the presence of the Notary. All people signing must be present.

Patrons must bring a valid, unexpired government-issued ID that contains a photograph and signature.  Examples of acceptable IDs include (but are not limited to) a driver’s license, state ID, military ID (must include signature), passport, firearms identification card, etc.

Though notary services are available during regular business hours, it is best to contact the Library prior to arrival to make sure a Library Notary is currently available.  Contact the Reference desk or Check Out Desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

We DO NOT notarize...

The following are examples of items that cannot be notarized at the Library.  For questions about particular document types, please contact the Reference desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

  • Government I-9 forms/Employment Eligibility Verifications.
  • Refinancing or other types of real estate loans, purchases, sales, beneficial interests in land trusts and deeds.
  • Apostilles (a form that certifies that a document that is issued in one country to be used and considered valid in another country).  These can be obtained through the Secretary of State's office.
  • Certify copies of documents or signatures. All documents must be original.  Notaries also cannot attest to true/certified copies of military documents.
Is there a fee?

No.  Notary services are offered for free by the Library.

When are notary services available?

Notaries are generally available during regular business hours at the Reference desk or Check Out desk.  However, we strongly recommend calling before coming in to make sure a Notary is available.

Notary Services are provided on a first-come, first-serve basis and are a courtesy provided by the Library. The notary may ask the person(s) to wait while the Notary tends to other library matters.

My document requires witnesses. Can I ask people at the Library?

Ideally, a witness should personally know the person whose documents are being notarized and must not be party to any of the document’s contents. Witnesses cannot be solicited from library patrons. Library staff can act as a witness if need be but this service is not guaranteed and depends on the availability of staff willing to act as witness.

I have questions about my document. Who can I ask?

Contact the Reference desk or Check Out desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

How can I request an apostille?

Apostilles (a form that certifies that a document that is issued in one country to be used and considered valid in another country) can be obtained through the Secretary of State's office.

What should I bring with me to have my document notarized?

Patrons must bring a valid, unexpired government-issued ID that contains a photograph and signature.  Examples of acceptable IDs include (but are not limited to) a driver’s license, state ID, military ID (must include signature), passport, firearms identification card, etc.

Documents must also be complete (no blank spaces) and must be signed and dated in the presence of the notary - DO NOT SIGN DOCUMENTS AHEAD OF TIME. All people signing must be present.

My document is in a foreign language. Can I have this notarized?

No.  llinois law requires that a notary and the patron seeking notarization be able to communicate directly with each other and that both parties understand the language the document is in.  The Library Notary is not permitted to make use of a translator to communicate with the requestor.  We do not currently have Notaries on staff that speak another language other than English.  We apologize for the inconvenience.

Can I have multiple documents notarized in one visit?

Patrons requiring multiple notarizations on documents that are 3 pages or longer should schedule an appointment. Please call 815.436.6639 or email us at info@plainfieldpubliclibrary.org.

Do any other local organizations offer notary services?

The Village of Plainfield Clerk's office offers notary services.  Please visit their website for more information.

www.plainfield-il.org/pages/villageclerk

Who do I contact with questions about notary services?

Contact the Reference desk or Check Out desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

For more information on our notary services, please see Section Three of the Library Services Policy.