Other Services

Notary Public

The Plainfield Public Library offers notary services for the benefit of all patrons, in accordance with the Illinois law.  This free service is provided for most documents, with some exceptions listed below: 

  • Government I-9 forms/Employment Eligibility Verifications.
  • Refinancing or other types of real estate loans, purchases, sales, beneficial interests in land trusts and deeds.
  • Apostilles (a form that certifies that a document that is issued in one country to be used and considered valid in another country).  These can be obtained through the Secretary of State’s office.
  • Certify copies of documents or signatures. All documents must be original.  Notaries also cannot attest to true/certified copies of military documents.

While in general Library Notaries are available during regular business hours, we strongly recommend calling before coming in to make sure a Notary is available.

The Notary at their discretion will not provide service if the document or circumstances of the request raise any issues of authenticity, ambiguity, doubt, or uncertainty.  Please note that:

  • Notaries will not prepare legal documents, nor can they give legal advice.
  • Documents must be in a language that both the patron and notary understands; a translator may not be used in accordance with state law.
  • Notary services are not guaranteed.
  • Notary Services are provided on a first-come, first-serve basis and are a courtesy provided by the Library. The notary may ask the person(s) to wait while the Notary tends to other library matters.

For more information, please check out our FAQs below or contact the Reference desk or the Check Out desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

General Notary Guidelines

Documents must be complete (no blank spaces) and must be signed and dated in the presence of the Notary. All people signing must be present.

Patrons must bring a valid, unexpired government-issued ID that contains a photograph and signature.  Examples of acceptable IDs include (but are not limited to) a driver’s license, state ID, military ID (must include signature), passport, firearms identification card, etc.

Though notary services are available during regular business hours, it is best to contact the Library prior to arrival to make sure a Library Notary is currently available.  Contact the Reference desk or Check Out Desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

We DO NOT notarize...

The following are examples of items that cannot be notarized at the Library.  For questions about particular document types, please contact the Reference desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

  • Government I-9 forms/Employment Eligibility Verifications.
  • Refinancing or other types of real estate loans, purchases, sales, beneficial interests in land trusts and deeds.
  • Apostilles (a form that certifies that a document that is issued in one country to be used and considered valid in another country).  These can be obtained through the Secretary of State's office.
  • Certify copies of documents or signatures. All documents must be original.  Notaries also cannot attest to true/certified copies of military documents.
Is there a fee?

No.  Notary services are offered for free by the Library.

When are notary services available?

Notaries are generally available during regular business hours at the Reference desk or Check Out desk.  However, we strongly recommend calling before coming in to make sure a Notary is available.

Notary Services are provided on a first-come, first-serve basis and are a courtesy provided by the Library. The notary may ask the person(s) to wait while the Notary tends to other library matters.

My document requires witnesses. Can I ask people at the Library?

Ideally, a witness should personally know the person whose documents are being notarized and must not be party to any of the document’s contents. Witnesses cannot be solicited from library patrons. Library staff can act as a witness if need be but this service is not guaranteed and depends on the availability of staff willing to act as witness.

I have questions about my document. Who can I ask?

Contact the Reference desk or Check Out desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

How can I request an apostille?

Apostilles (a form that certifies that a document that is issued in one country to be used and considered valid in another country) can be obtained through the Secretary of State's office.

What should I bring with me to have my document notarized?

Patrons must bring a valid, unexpired government-issued ID that contains a photograph and signature.  Examples of acceptable IDs include (but are not limited to) a driver’s license, state ID, military ID (must include signature), passport, firearms identification card, etc.

Documents must also be complete (no blank spaces) and must be signed and dated in the presence of the notary - DO NOT SIGN DOCUMENTS AHEAD OF TIME. All people signing must be present.

My document is in a foreign language. Can I have this notarized?

No.  llinois law requires that a notary and the patron seeking notarization be able to communicate directly with each other and that both parties understand the language the document is in.  The Library Notary is not permitted to make use of a translator to communicate with the requestor.  We do not currently have Notaries on staff that speak another language other than English.  We apologize for the inconvenience.

Can I have multiple documents notarized in one visit?

Patrons requiring multiple notarizations on documents that are 3 pages or longer should schedule an appointment. Please call 815.436.6639 or email us at info@plainfieldpubliclibrary.org.

Do any other local organizations offer notary services?

The Village of Plainfield Clerk's office offers notary services.  Please visit their website for more information.

www.plainfield-il.org/pages/villageclerk

Who do I contact with questions about notary services?

Contact the Reference desk or Check Out desk by phone at 815.436.6639 or by email at info@plainfieldpubliclibrary.org.

 

For more information on our notary services, please see Section Three of the Library Services Policy.


Proctoring

The Library offers proctoring services free of charge to adult Plainfield Public Library District cardholders on exams that are four hours or less, with the following stipulations:

  • Proctoring must be scheduled at least one week in advance and is administered by appointment only.
  • There is a $5 rescheduling fee for cancellations.
  • The Library cannot provide a dedicated quiet space for taking exams.
  • Proctors will not remain with the student but will intermittently monitor them.
  • Tests requiring software must be downloaded on the student’s own device.
  • Students are responsible for providing a pre-paid mailing envelope for paper tests that need to be mailed back to the institution.

To request a proctoring appointment, please complete the proctoring request form.


Sign Language Interpreter Request

The Library will provide a sign language interpreter for programs and events, whenever possible. 7 business days notice is required in order for the Library to hire a qualified interpreter. Click here to Request a Sign Language Interpreter.


Voter Registration

Illinois residents, from any county may register to vote at the Plainfield Public Library. You must be at least 18 years old by election day to register. Bring in two forms of identification, at least one showing your current address. A registrar is available whenever the Library is open, but we recommend calling before you come to register.


Home Delivery

We provide delivery of materials such as books, audio-books, CDs and DVDs to card-holding patrons who are unable to physically come to the Library, including new parents. For more information about having items delivered to your home and to sign up for Home Delivery, visit: https://plainfieldpubliclibrary.org/services/home-delivery-services/.